Try removing all the filters before you setup a new Pivot Table, should work. Is the problem resolved? Using the filter (only 30-40 values) I saw empty values. we are all working with office 2010. Usually, it's easy to sort an Excel pivot table – just click the drop down arrow in a pivot table heading, and select one of the sort options. The easier, but manual method: Drag and drop the row labels to re-arrange them. Method #1: Show the Pivot Table Field List with the Right-click Menu. When converting the table to a regular range of data (http://office.microsoft.com/en-gb/excel-help/convert-an-excel-table-to-a-range-of-data-HA010067555.aspx), If in a network, what happens if you use the administrator account to access the Excel file? Firstly, you need to expand the row labels as outline form as above steps shows, and click one row label which you want to repeat in your pivot table. I have created a pivot table from a data set. This time I selected the whole table. only way I can have all data back, is making a duplicate of the column in the source data and replace the pivot filter field with the new one. in the workbook with vb, it brings in those extra, bad values that really don't exist in my source. The problem column is only a text entry. Please try to convert the data source table to a regular range of data Shown below is a data set. The same can be achieved in Power BI too. Hope this works for the once henceforth :). The no1 complaint that I get is “Why do my values show as a Count of … Good idea, please post the file at Skydrive or 4shared and I'll have a look on it. Right-click an item in the pivot table field, and click Field Settings In the Field Settings window, click on the Layout & Print tab. After creating a pivot table in Excel, you will see the row labels are listed in only one column. My source contains data that is not shown in the pivot. To show the item labels in every row, for all pivot fields: Select a cell in the pivot table On the Ribbon, click the Design tab, and click Report Layout Click Repeat All Item Labels I have a data source with a number of colunms which are coming from an external data source and the second part of the data sources is filled with formula's. Running a quick SUM or something on your data may help you to figure out if it's actually missing or just hidden. If you have feedback for TechNet Subscriber Support, contact  Converting the table to a regular range of data, 2- Re-create the pivot with  removing all filter from sours data. The pivot table, an end-user report, shows by broker name, not initials. If I forget (as I had in this case) to pull the lookup function into the newly added rows, my pivot table will not update the information for those brokers. Some parts of the lines stay blank. it is on all machines. This article will tell you how to repeat row labels for group in Excel PivotTable. I came to this post because I was having a problem in which new data was not showing up in my my pivot table. The pivot table, an end-user report, shows My source data is one sheet of a workbook. Tip #1 Turning Off GetPivotData. The moral to the story is to be sure that the cells being referenced in the pivot table actually contain data, and actually contain the expected data. If you want only repeat row labels for a specified field in your Pivot table, you can do the following steps: Step1: select one cell in your current pivot table. attached is qvw. Simply unhiding the rows showed me the data I was missing. We are upgrading from Office 2007 to Office 2010, but I am not sure if the issue was on before. If you need to create a pivot table chart on a range that includes blank rows you’ll end up with a (blank) label. 1. When a filter is applied to a Pivot Table, you may see rows or columns disappear. Add a check mark in the ‘Show items with no data’ box. It automatically hides these. Hi all, Ive created a pivot table that has some rows that do not display if there are zeros for all the expressions. 1. Thank you! I have tried unfiltering all rows in my source data. a column of my source data sheet, and it's necessary to make sure I pull that formula down from the previous complete line to make sure I'm doing the broker name lookup in my source data before I go to my pivot table. The answer was given but I want to share my experiences. 2. That wasn’t the problem – the Attending column had a “Yes” for both Ida Gray and Ken Gray. I took two rows of the original data source. The relevant labels will so what i do after reading all replayes, 1- H. Hello2011 Now the pivot table updates according to changes in the data source. Just drag that in rows and you are done! I am writing to see how everything is going with this issue. In Microsoft Excel 2007 and 2010, by default if you create a pivot table, instead of showing the field names, it will say row labels and column labels. I have tried removing filters entirely from my source data. As an alternative you can send it to renatoabc (at) hotmail (dot) com, I'll see what I can do. Create a Matrix Visual (i.e. If there is anything I can do for you, please feel free to let me know. Pls also observe the last line... for UCS 97042011... where additonally the 2 records are combined in 1 line. I am not filtering the source data, and it is a regular range, not a table. Don't forget to send the password if you set one. Some data were still missing. In Excel, when you create a pivot table, the row labels are displayed as a compact layout, all the headings are listed in one column. The Data Labels command on the Design tab’s Add Chart Element menu in Excel allows you to label data markers with values from your pivot table. What I did was: 1) I changed the data source for the pivot. 2. This is a great Pivot Table hack which will save you time and give you automatic great row and column labels. Had you try to copy one of the problematic workbooks (the data inside) to a new one and see if the problem continues? неса с Qlik, Technology Partners Ecosystem Discussions. Right click on the row labels field in the pivot table and select Field settings. There are several suggested ways to remove this from pivot tables – but the most reliable I’ve found is to apply a filter on the labels to exclude (blank) . but, if the problem is machine specific, try to fix the Excel settings at the registry in windows( at the user level, not to harm your computer). by broker name, not initials. Get some sleep, and try it again. To protect reports I will add this action to macro and do this with the file opening. if you want, I can send the file so you can see what the problem is. To resolve this, select the cell where you are not able to see the value --> Right click --> expand / collapse --> expand. in my pivot table I use 2 fields for filtering, these fields are coming from calculated colums. Of course there is a downside. Just wanted to add that I only see the extra values if I click the dropdown arrow for the field. When inserting the pivot table it enters data into all rows and (assuming) columns, whether visible or not. My pivot table isn't showing all my values for each month and i can't figure out why. Although it works I would not call it a great solution. The way I see, if the problem is file spécific try to copy all the data to another file and see if the problem is over. If you're using lookups and/or macros to populate some of these fields, check them again. Sometimes, you need to convert the compact layout to outline form to make the table more clearly. Table in excel had all the data, but did not show in pivot. To change a table into a range did not work for me. Quickly Hide All But a Few Items. Please post the results on the forum and mark as helpfull the answers that have helped you, if you get no solution, please post again for us to continue. All the sales rep names are listed, and all the categories are included. It worked for me and i'm not sure if step 1 or step 2 that solved the problem. This inherent behavior may cause unintended problems for your data analysis. If I forget (as I had in this case) to pull the lookup function into the newly added rows, my pivot table will not update the information for those brokers. Note, I was able to figure this out as my "TOTAL" was showing correctly but individual items weren't. I just installed Power Pivot, I have been DBA for SQL for many years. DOWNLOAD EXCEL WORKBOOK. Please remember to mark the replies as answers if they help and unmark them if they provide no help. Perhaps there was a space character in the Attending column, and that was showing in the pivot table. STEP 1: Click in the Pivot Table and choose PivotTable Tools > Options (Excel 2010) or Design (Excel 2013 & 2016) > Report Layouts > Show in Outline/Tabular Form STEP 2: Now to fill in the empty cells in the Row Labels you need to select PivotTable Tools > Options (Excel 2010) or Design (Excel 2013 & 2016) > Report Layouts > Repeat All Item Labels Pivot table is picking up first row label but not second A query we often get via the website is that a pivot table is picking up first row label but not second row of labels. Of course they existed in the data source which was in the By default, your pivot table shows only data items that have data. Data is missing, and I can't figure out why. Microsoft should do something about that. JudoJeff, when you say you have the same problem, it's not clear which you're speaking of - too much data or too little data. ), Pivot tables require that the source data be in a specific format. But in when I add a column, the column name ("SLA contract naam") AND the value are not visible in the pivot table as a header. Make a Pivot Table. None signifies that […] You can use a similar technique to hide most of the items in the Row Labels or Column Labels. If you have any questions, please feel free to reply to us and this thread will be re-opened. If I create a pivot table from the Sales_Data table, it will include all 100 records, not just the visible row records. I have a worksheet that is just a list of items with a location listed next to each item. Pivot Table Sorting Problems In some cases, the pivot table … Continue reading "Excel Pivot Table Sorting Problems" We need to view the Quantity, unit price and Total price categorized according to cities. Above comments are carefully read, but so far no solution. Show in Outline Form or Show in Tabular form. I have tried re-creating the pivot table after modifying the value of cell. Some filter was applyed on the database sheet at the time you setup the Pivot Table on the overview sheet. Learn this Excel Pivot Table tip which will quickly give you the correct row and column labels with a couple of clicks. Notice we see grand totals, but no subtotals. Note that the column that is showing the erroneous blank does not have any custom functions or formulas at Pivot table will remember this order even when you refresh. Normally the Blue column would disappear, because there are no entries for Blue in the North or West regions. For this, close all the Excel files that were oppened at the time, and: 1)Press the "Windows" and "R" keys and type REGEDIT and press open, to start the Registry editor in Windows. 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